Company Details

The Belgian Investment Company for Developing Countries (“BIO”) is a development finance institution controlled by the Belgian government that seeks to support the private sector in developing countries by investing in local enterprises, either directly or indirectly (e.g. through financial institutions or investment funds).

 

Location

Brussels

Your role

The executive assistant is responsible for the organisational and administrative support to the CEO and other members of the company’s management. They are a real intermediate contact point for internal as well as external partners to manage the CEO’s activities. They are responsible for the organisation of all governance bodies’ meetings. They organise and coordinate the internal and external, sometimes confidential, information linked to the management structure.

They are also an assistant to the other management members, and to the different corporate units within the company. They are in particular responsible for data management. They keep up to date on the latest techniques on secretariat management information systems in order to optimise the administrative workload of the company’s corporate aspects.

ASSISTANT TO THE CEO (parttime):

  • Prepare and organise meetings
  • Welcome visitors participating in the CEO’s meetings
  • Manage the CEO’s agenda from A to Z (secretariat, appointments, travel, interviews, reminders, etc.)
  • Make reservations for external meetings (meeting rooms, restaurants, etc.)
  • Manage written correspondence
  • Format and present documents
  • Draw up internal communication supports (reports, summaries, notes, etc.)
  • Interact with board members
  • Online and paper data management of all of the CEO’s files
  • Administrative support (draw up expense reports, print out and scan documents, etc.)

ASSISTANT TO THE CFO, CLO AND THE HR, LEGAL, COMMUNICATION, FINANCE/ACCOUNTING & IT DEPARTMENT (parttime):

  • Organise meetings with external partners in the Outlook calendars
  • Welcome and accompany visitors, logistical management before, during and after the visits
  • Online and paper data management of all files
  • Administrative support:
    • Draw up documents
    • Print out documents
    • Draw up expense reports
  • Organise logistical and practical aspects of travel (register for conferences, make reservations, internal procedures, etc.)
  • Provide administrative reception of new employees
  • Be a backup in case the other assistants are absent, manage orders and purchases, provide general reception and manage meetings with external partners, manage the mail

Profile

  • Secretary degree
  • Perfect knowledge of English, French and Dutch
  • At least 3 years’ experience
  • Excellent knowledge of the Office package (Word, Excel, PowerPoint) and collaborative tools (Outlook, network, etc.)
  • Affinity / experience with online tools for data management (MIS, CRM, etc.)
  • Dynamic, flexible and methodological
  • Discrete and trustworthy
  • Helpful, team spirit

Offer

We offer a rich professional experience, with motivated colleagues, an attractive package and a good word-life balance.

Recruiter

Thomas Destrebecqz